NewEmailSettings

= Overview = '''All email accounts have been migrated. Please contact Mark (by IM or phone) to get your temporary password.'''

When the email migration is completed, first log into the web based interface to change your password.

= Web based email access = URL to access webmail: http://mail.inveneo.org

Username: (for example: mark or bob or jaime etc.) Password:

Change your password from within webmail
Once you logged into the web interface, select Settings from the menu on the top right hand side, then select Accounts from the Settings menu and click on the link Change Password towards the lower part of the screen.

= Email client configuration =

FIRST: Turn on client acces at Google
To use an email client to view mail in your new Google hosted account you must:
 * 1) Log into your account on Google as described above
 * 2) In the upper right of the screen click the "settings" link
 * 3) Select the "Forwarding and POP/IMAP" tab
 * 4) In the IMAP Access section Select "Enable IMAP" OR if you are old fashioned choose "Enable POP only for mail that arrives from now on" in the POP section. PLEASE don't select "Enable POP for all mail" you will be unhappy.
 * 5) Save changes

Now go onto the appropriate section below to set up your client.

Setting up a client to use IMAP (preferred)
Google has great instructions here: Setting up an IMAP client to access Google

NOTE: Where the instructions say to use @gmail.com, use @inveneo.org instead!

Setting up a client to use POP (hey grandpa, why not use IMAP? it's from this century!)
Setting up a POP client to access Google

NOTE: Where the instructions say to use @gmail.com, use @inveneo.org instead!

= Email organization =

Email folders and Google's concept of labels
Most email clients offer the concept of folders to store emails. When using an IMAP client these folders are stored on the email server and then mirrored on the local (client) computer. Google's web based email interface does call these folders but called them labels. Labels are basically a representation of folders in which emails are stored. For more detailed information on Google's labels click on this link

Configuration of email filtering (rules)
Google's email service allows the setup of filters that assign labels to incoming email in real time as the email arrives at the email servers. Here is a link to the Google manual on filters. Once the filters are defined and saved all incoming emails will be compared to the various defined filters as they arrive.
 * The first step is to define the filter conditions (e.g. based on a specific sender address, subject content, words in the message body etc.).
 * In the next step the action is defined which is to be applied to emails matching the conditions from the previous step. Select Apply the label and the label (folder) you would like the matching emails to be assigned to. Be sure to select as well Skip the Inbox otherwise a copy of the email will be kept in the INBOX in addition to the one which has been assigned to the label / folder.